Green Boss: Download new documents for control in the company

The legislature has mandated a green certificate (also known as a “green pass”) for all access to certain services, such as restaurants, bars and museums, to prevent an increase in infections, especially in closed environments. This duty, which was introduced last summer, has been extended to schools, universities and transportation with effect from 1 September 2021.
But that’s not all: In light of the decline in smartworking, the duty to show a green pass has also been introduced in the work world. In particular, the Order-Law n. 127/2021 Introduced the required possession of a green certificate valid from 15 October to 31 December ending the state of emergency to access all workplaces. These days, however, considering the extension of the state of emergency, it seems that the government wants to extend this deadline to mid-2022.

How Green Pass Control works in the company

The Green Pass, issued by the Ministry of Health and verifiable by a specific QR code, alternatively certifies:
Successful vaccination against SARS-CoV-2;
இறுதியில் End recovery from SARS-CoV-2 virus infection;
Implement a rapid molecular or antigen test with a negative result for the aforementioned virus.
With the official processor “VerificationC19”, the employer can check the validity of the green certificate of all employees on a daily basis, perhaps avoiding the access of unauthorized persons at the entrance of the workplace.

Draft Company Plan to Manage Controls on Green Pass

In accordance with the provisions of the Order-Act, companies must draw up an organizational plan for all activities that verify the possession of a green certificate by employees and access to the workplace, for example, by external suppliers.

Therefore, the purpose of this article is to provide the reader with the key indications for preparing this company plan.

Because this process is complex, FCLEX Law Firm has made some document samples available for download at the bottom of this article, and is recommended to demonstrate compliance with current law requirements, especially in articles. 9 Questions and Septices of Legislative Order 52/2021 and subsequent amendments, Legal Order No. 127 of 2021.

In this “Green Boss Kit” you can find:
Procedures arranged by the employer to enforce the regulation of the green certificate. These documents, on the one hand, include indications of information about the methods and frequency of checks, the relevant responsibilities and communications, and the verification process adopted in the organization. On the other hand, there are models that highlight the minutes of the verification activities and the reports on the effectiveness of the aforementioned controls;
Samples of appointment documents for those who need to handle checks firmly, any tools provided to carry out these activities, for example a report on the effectiveness of checks;
மாதிர Models for administering any preventive controls, for example information requesting advance information on holding a green pass;
விளக்க Explanatory documents related to any approval procedures. In particular, Studio FCLX has produced some templates to use as a model for any disciplinary action or controversy related to art. 7 l. 300/1970.

The Green Pass Kit also includes document templates related to data processing, such as art-related information. 13 EU Reg. 679/2016 Personal Data Processing, which aims to explain to employees, the types of processing data and related processing methods, and the rights recognized by law to interested parties.

Request an updated Green Pass Kit now!

Risks and Penalties for Failure to Check the Green Pass
Order-Law n. 127/2021 imposes sanctions not only on workers who do not show a valid green pass, but also on employers who fail to carry out appropriate checks and verifications.

Therefore, having a documented set of all organizational activities is the most effective element to demonstrate compliance with the mandate-law, so as to avoid similar obstacles even during a potential inspection by responsible organizations. N for the action of verifying compliance with the order-law. 127.

If you need assistance in preparing documents related to Green Pass, you can contact our partner FCLEX. New technologies related to the world of privacy and work with many years of experience.